Visa Application Support


ACEAT provides only Invitation Letter issued by the Conference Committee Board. ACEAT does not issue organization registration letter, guarantee letter, schedule of staying letter, local sponsor letter, and governmental format invitation letter.

Here ACEAT would like to emphasize the difference between a letter of invitation and a letter of guarantee.


Letter of Invitation

We will provide you with a letter of invitation that clearly states the essential information of the event, the organizer’s details, with contact information and confirmation of your registration to attend the event at the event’s dates and location.


Letter of Guarantee
A Letter of Guarantee is an individual/party who agrees to be legally and financially responsible for your staying during your visit in the country you’re going to. ACEAT will not provide any Letter of Guarantee.


Notice for the Letter of Invitation

1. Please make sure that you have already registered as a member to attend the event and complete your payment. Request without proof of payment will not be processed.

2. Please check whether you indeed require a visa to travel to the event’s host country.

Pleas prepare your passport information to submit in the request.

3. Please check that your passport is valid for at least three months after the date of departure.


Should your application be denied, ACEAT cannot change the decision of the Ministry of Foreign Affairs, nor will we engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual be denied.

Please visit The Ministry of Foreign Affairs of the Japan website for information and regulations about your visa application on http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html#section2.


Member Center

Online Submission

Important Dates
Submission Deadline

August 27, 2019

Extension to

September 24, 2019

Notification of Acceptance
from September 17, 2019

Registration Deadline
October 13, 2019

Conference Date
December 17-19, 2019

Video about Kyoto


Video is authorized by

Kyoto Convention & Visitors Bureau